Reservation Terms & Conditions

RESERVATIONS

Each initial custom tour proposal will be accompanied by a printable copy of the terms outlined in the form of a contract. When you are ready to proceed with your Alaska arrangements a signed copy of the contract, including payment details, will be required. Upon receipt of this completed document we will secure the services as requested. If for any reason we are unable to confirm your reservation as requested we will suggest an alternate tour for your approval.

New requests initiated within 30 days of travel require additional time and care therefore separate terms and conditions will apply. These terms, which include a USD 300 non-refundable booking fee (to be applied to your final invoice) will be forwarded to you for approval before we can begin processing your request.

DEPOSIT

An initial deposit of 50% is required at the time of reservation if reservation is made more than 60 days from first date of service.  Reservations booked within 60 days will require full payment immediately.  Payment will be processed only when all services are confirmed and a confirmation invoice will be sent to you by e-mail.

FINAL PAYMENT

Final payment for all services is due 60 days prior to the date of your first service reserved and this date will be indicated on your confirmation invoice.

FORM OF PAYMENT

  • Payments may be made by credit card or bank transfer only.
  • Bank transfer information is as follows:
    ALASKA PRIVATE TOURING, LLC
    Key Bank
    601 W 5th Suite 100, Anchorage Alaska  99501
    Routing Number: 125200879
    Swift Code: KEYBUS33ANK
    Alaska Private Touring USD Account # 720111006246

CHANGE FEE POLICY

Once confirmed and invoiced, any changes to existing services must be requested in writing.  Date changes at least 60+ days prior to start of services are subject to a $100 administration fee, plus any fees imposed by suppliers.  Fees for date changes requested within 60 days of start of services will be considered on a case-by-case basis.  All requests for date changes will also be subject to availability at the time of the change and additional costs may apply if exact services are not available on new dates.  Name changes requested within 30 days of travel are subject to a $100 change fee per name, in addition to any fees imposed by our suppliers.

STANDARD CANCELLATION POLICY

All cancellation requests must be received in writing and penalties will apply based on the date your message is received by our office.

Private Touring Services
Any time after our written confirmation:25% of total invoice
90 – 61 days prior to departure:50% of total invoice
Within 60 days prior to first service:100% penalty applies

IMPORTANT NOTE:
Standard cancellation policy applies to majority of services offered.  Any exceptions to these terms will be clearly indicated at the time of proposal. 

CANCELLATIONS / UNUSED SERVICES

If, due to weather conditions or other circumstances, any service included in your itinerary is cancelled by the tour provider, you will typically be refunded up to the full cost paid for the cancelled service.  Though we often will hear from our tour provider partners in these cases, please be sure to notify us in writing within 30 days of the cancelled service so that we can process your refund.  Any other pre-booked services that are not used, and that do not meet one of the above-mentioned criteria will be considered a ‘no show’ and will not be refundable.  All refunds will be credit back to traveler credit card or will be sent via company check, depending on original form of payment.

DOCUMENTATION

Provided full payment has been received, travel vouchers and itinerary details will be forwarded by e-mail to you for review approximately 30 days prior to your arrival in Alaska.  You will also receive a full documentation package upon arrival.

RESPONSIBILITY

Alaska Private Touring, LLC and its affiliated entities and its employees, shareholders, officers, directors, successors, agents, and assigns, neither own nor operate any person or entity which is to, or does, provide goods or services for these trips or tours. Because Alaska Private Touring, LLC assumes no responsibility for and cannot be held liable for any personal injury, death, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be occasioned by reason of (1) any wrongful, negligent, willful, or unauthorized acts or omissions on the part of any of the tour suppliers, or other employees agents, (2) any defect in or failure of any vehicle, equipment, instrument owned, operated or otherwise by any of these suppliers, or (3) any wrongful, willful, or negligent act or omissions on any part of any other party not under the supervision or control of the Operator.

ACT OF GOD/FORCE MAJEURE

Alaska Private Touring, LLC and/or its suppliers cannot assume liability for any loss, damage or injury of any nature resulting from an Act of God or any other force majeure (arrangements in any way because of unusual or unforeseeable circumstances beyond our control). These can include, for example, war, riot, labor strike dispute, terrorist activity and its consequences, natural or nuclear disaster, fire, or adverse weather conditions.  We highly recommend the purchase of travel insurance protection.